City accepting RFQ's for New City Hall



The City of Union is accepting written statements of qualifications for professional services to design a New City Hall.  Interested firms can obtain the Request for Qualifications packet by visiting the City Website at

Submittal Time and Place: Proposers shall submit ten (10) Hard Copies and one (1) Electronic Copy of your Firm’s qualifications.  Responses must be received at the City of Union no later than 2:00 PM (local Time) on Tuesday, November 27, 2018.  Late statements of qualifications will not be accepted.   Submit to:


City Clerk’s Office, City of Union

500 East Locust Street

Union, Missouri 63084


All questions and clarifications should be addressed in writing to Navigate Building Solutions (Owner’s Representative) by noon on Tuesday, November 20, 2018.  Contact: Todd Sweeney,; 314-548-3738. 


Submittal Requirements

Submittals shall be in 8.5” x 11” format.  All pages must be sequentially numbered within each section (not including cover, table of contents, or section dividers).  An identifiable tab sheet must precede each submission section.  Include a detailed index for easy reference.  See Attachment A - Project Background, Scope of Services and Submittal Requirements

Indemnification, Insurance and Contract Requirements

The City of Union requires a professional services contract to be executed by the selected firm. This contract will contain language pertaining to indemnification, insurance and scope of work as identified in Attachment B – Contract Provisions., et coverage.  Firms submitting a proposal are required to indicate acceptance of the terms identified on this attachment at the end of their proposal.


Evaluation Criteria

Evaluation of the submittals will be based upon the following:

                Specialized Experience and Technical Competence (Firm’s 25 pts., Staff & Subcontractors 15 pts)

                Capacity and Capability (20 pts.)

                Past Record of Performance (15 pts.)

                Firm Location and Local Knowledge (15 pts.)

                Overall evaluation of firm/team* (10 pts.)

* This is an overall evaluation and opinion of the capability of the firm/team to provide the required services. No submittal response is required.


Selection Process

Selection of the firm to perform these professional services will be made based on an evaluation of the written statements of qualifications and, at the option of the City, oral interviews of all or a portion of



the short-listed firms. It is the intent of the City of Union to adhere to the following selection schedule.  However, should the schedule change, respondents will be notified.


                Selection Schedule

A.       Evaluate/Shortlist                                                           November 28 – November 30, 2018

B.      Interviews (if required)                                                 December 10, 2018

C.      Finalize Contract/Fees/BOA Approval                     December 17, 2018


General Information

A.      Nothing contained herein will create any contractual relationship between the Owner and the Firm submitting a proposal. Statements contained in the response of the successful firm may become part of the agreement for services.  Information received from each Firm will become the property of the Owner. Information submitted by the Firm cannot be considered confidential.


B.      The Owner is not responsible for any costs incurred by any Firm for any work performed relative to the preparation of the response to this Request for Qualifications or subsequent negotiations of a contract for professional services.


C.      Instructions – The City of Union shall not be held responsible for any oral instructions. Any changes to this Request for Statement of Qualifications will be in the form of an addendum.


D.      City Rights – The City of Union reserves the right to reject any or all Statements of Qualifications, to waive any informality or irregularity in any Request for Statements of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications.


E.       Release of Project Information – The City of Union shall coordinate the release of all public information concerning the project, including selection announcements and contract awards. Firms desiring to release information to the public must receive prior written approval from the City.


F.       Contact with City Employees – All firms interested in this project (including the firm’s employees, representatives, agents, lobbyists, attorneys, and sub consultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the Board of Aldermen, the City Administrator, City Clerk, City Engineer, Department Heads and other staff.  This policy is intended to create a level playing field for all potential firms, assure that contract decisions are made in public, and to protect the integrity of the selection process.  All contact on this selection process should be addressed to the authorized representative identified above.